Ascension was designed with the following predefined user roles; for company accounts: Company admin, Requesting user, Procurement officer, Approving manager, Stores manager and Accountant. For supplier account: Supplier admin and Supplier user only.

Company admin - a user who manages access to other users, assigns them Ascension's predefined user roles consistent with their job scope as per their organization's policy and structure. Admin customizes templates, formats and number sequences, manages subscriptions, sets other organization preferences as relates to procurement/asset and stock management.

Requesting user - a user whose primary role is to initiate a requirement but does not process it. They can create procurement requisitions, assets and stores requisitions, expense claims and cash advance requests. All other user types except the Admin can also be Requesting users.

Procurement officer - a user who processes an initiated procurement case/requisition.

Approving manager - a user who processes, approves an initiated procurement case/requisition or forwards it for further approval. The approving manager can override some Admin settings including budget approval limits.

Accountant - a user who processes invoices resulting from the procurement process, as well as expense claims and cash advances.

Stores manager - a user who processes an initiated assets and stores related requisitions. This user populates and manages assets and stores records.

Supplier admin - a user who manages access to other supplier users to carry out sales activities consistent with the supplier's business policy.

Supplier user - a user who processes company quotation and bidding requests, and submits delivery notes, invoices and other applicable documentation to company users.